In the ever-changing phenomena of digitization, onsite project management enables businesses to take charge of its project from anywhere around the globe with a team of expert managers working onsite. When researching the various staffing options available to you, onsite management may come up but you may be unfamiliar with it. Onsite management is an excellent option for employers who recognize the need to hire a fully assembled team and bring on board project and staff managers who can be most effective at bringing them up to speed and keeping them on track. Here's a detailed analysis of how onsite management could benefit you.
Key Features of Onsite Project Management
No matter what format you choose for handling your project management, there are three key features that lay a solid foundation for a successful project management execution.
1. Plan
A plan is the integral and the most dynamic part for every project in order for it to be successful. A precisely constructed plan builds a road for the project to be easily managed and for it to attain success. A project plan defines the what and how of the execution part. This responsibility is usually handled by the project manager. And one of the duties of a project manager is ensuring the updating process of plans. A project plan is expected to have its shifts and turns along the track, however, these shifts are more focused on improvement than sliding out of scope.
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2. Agenda
The next feature involves having a well-written agenda in place prior to each meeting. The agenda is the significant portion of the project plan that comprises work tasks and issues that are needed to be addressed. Project managers are responsible for setting the time and place of the meeting and coordinating it with the team members so to ensure their optimum engagement and presence. The more consistently an onsite project manager coordinates with their team, the better their chances of showing up on time are. The managers are also responsible for systematically reviewing all agendas and project plans with their team regularly so that they have a good idea of how to prioritize and present the appropriate number of agenda items at the appropriate time.
3. Effective Communication
Creating a safe space for the teammates to express their concerns and ideas is an essential feature of effective onsite project management. Building a one-on-one relationship with colleagues outside the agenda meeting and discussing matters face-to-face or through telecommunication should be done at least once a week. The goal is to allow the individual team members a chance to speak freely and share suggestions and strategies for successfully completing their tasks without becoming entangled in the collective thinking of the entire project team..
Process Flow
Depending upon the technicalities and nature of the project, the process flow might experience some shifts in its path. However, there is a certain dynamic by which the entire onsite project management takes place. Following are the steps through which onsite project management takes place.
Customer demand
The concerned person in charge will assist the customer in analyzing the demand put up by the customer.
Keeping records
Depending upon the history of the customer, the project manager will enlist the records based on any previous or new project.
Operations keeps the lights on, strategy provides a light at the end of the tunnel, but project management is the train engine that moves the organization forward
Attaching Documents
The project manager will initiate the project and attach the project documents.
Generating Tasks
Based on the nature and type of a project, the tasks will be categorized into further sub-tasks. These tasks might be customized for the individual project or taken from the master plan.
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Tracking Progress
These tasks are divided among the team members categorically by the onsite project manager. And a tracking system will be developed to ensure on-time completion and a smooth process till task completion. Each employee will have access to update the task report on the following system based on the completion.
Micro Management
Each sub-task will unite to complete a task and each task will unite to complete a project. Therefore in order to successfully deliver a project on time, the onsite project manager will have to micro-manage each sub-task individually.
Post Project Billing Process
After the completion of each task and sub-task, the manager will be responsible for updating the client and getting the billing process done.
